Tag: How to fix Gmail sync problems in Outlook 2013
How to check Gmail Mailbox Size in Outlook
Hi again folks! If you are a Gmail and Outlook user, you might want to take a moment and check your mailbox size. This month I have had to fix three very large Gmail accounts that got to almost 50 gigs in size. Normal email is 2-4 gigs in size. This mailbox check is also for those that have domain emails on a gmail server (Imap.gmail.com)
Let’s get going and I’ll show you how!
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Right click on your email name in the right hand folder in Outlook, see image to the right.
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Click on “Data File Properties”
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Click on “Folder Size” Then you will see a box pop up that tells you what your total size of your mailbox is.
Here is a chart to help you figure out if you’re in trouble soon or not. (tip, if you see the folders “calculating” that is a sign you have a lot of email)
If your total size numbers have over 10000000, you definitely need to move some email out of those folders.
Any numbers over 4000000 should be on a email management plan
Numbers under 4000000 are generally safe, if you have Outlook 2013.
If you are on Outlook 2003, Outlook 2007, or Outlook 2010, you might want to consider upgrading your Outlook, or have email moved off the mailbox.
Is Your Gmail account slowing down your MS Outlook?
I just spent a few hours last week cleaning up 22,000 emails from my Gmail account. I believe I created the account in 2007 or 2008 and never took the time to just clean house. I really don’t use the account for anything anymore, I used to use it for the chat feature, which has now turned into G+ and Hangouts. I rarely use those products of Google anymore, so cleaning up as a good idea and wow…I found some interesting stuff in there!
For most of us, we have many email accounts. It’s very typical of a client to have the following email accounts
- Gmail
- Comcast/Charter
- Old AOL
- Company email (for their work or their business)
While I am seeing less and less AOL calls in, Gmail and the free internet cable provider email (Comcast and Charter) are still very popular. But the question is this, do you have 20,000 or more emails in your Gmail? And if you are using Outlook to read those emails, is your Outlook slowing down?
Might be time to clean up those emails, archive them and organize them in your preferred program by using PST files, so you can still search them.
Outlook is a program that can manage a lot of email accounts and 1000’s of emails, but the more you have to synchronize 20,000 or so emails, the slower it will get and cause Outlook to have issues. Such as sending and receiving, not opening and won’t synchronize (if you’re using IMAP)
I can help you with these issues, call me today for help or email me! 612-865-4475 or Lisa@callthatgirl.biz
Outlook Repair of the Day: Outlook Sync Tools
Today was interesting. I had a client book some time with me today to work on a Outlook, Gmail calendar and contacts sync issue.
Since he is using free Gmail, you are held hostage to not being able to sync calendars anymore and forget about contacts unless you use a 3rd party tool. And while there are many out there, I tend to lean towards CompanionLink or Gsyncit. Both work, but I’m finding Gysyncit is working better. Less snags in the setup and first round of syncing.
So the client and I set up CompanionLink, he is on a slow internet connection and we find the syncing very slow and required us to close his Outlook and reboot a couple of times to see the actual Outlook calendar on his Samsung phone. We used the Google option for syncing. I also had to configure the settings a few times and I will guess that an average user of CompanionLink would not know about this, the snooping around I do very fast and furiously. When a client is paying per hour, you wan this to just work!
End of the job, we found appointments syncing. Client happy. Until later, no joy. Now we will try Gsyncit tomorrow. I tell ya, free Gmail is not always free folks. I hate telling clients this, but for me it’s not the best if you love and heart Microsoft Outlook like I do!
