Tag: Small Business IT Support Twin Cities

Want to share files? Here’s an easy tip!

Do you have files that need to be on multiple computers? Or maybe you have files and folders you would like to share with your fellow employees or another company that you are working with. Emailing or transferring documents back and forth on a disk drive can become tedious and time consuming if you are constantly updating and changing the file. A great solution to this issue is to use the file hosting service Dropbox. This secure web-based site allows you to save a file on one computer and access it anywhere in the world as long as you have an internet connection. Or, just download Dropbox to specific computers and have your updated files anywhere you need them, even if you don’t have an internet connection. In this day and age, people are traveling more than ever and rely on their phones or tablets to get their work done. Dropbox makes it super easy to access your documents on the go with the mobile app. Basically, Dropbox allows you to access any document anywhere, any way.

Another benefit of Dropbox is the ability to give permissions to certain people who you are sharing your documents with. Maybe you only want to share a few specific files and don’t want them to have access to all of the folders in your Dropbox. With a Dropbox account, you have the ability to pick and choose which files you want to share with family, friends, employees, co-workers or another company.

Sometimes your computer might not have enough memory to hold all of the files in your Dropbox folder, depending on the size of the plan you sign up for. Luckily, you can also select specific files to have available on your computer. To do this, simply right click on the Dropbox icon on your screen, go to preferences and click the advanced tab. (See the picture below.) In this tab you can choose which files to remove from the folder on your computer.

Dropbox also provides you with a backup solution in a couple different ways. First of all, by keeping important files in your Dropbox folder they are protected if anything were to happen to your computer. All you would have to do is log into your account on the web from another computer and all of your documents will be there just the way they were left. Secondly, Dropbox keeps a one month history of your work, so if you accidentally change or delete a file or decide that you need it back, you can undo changes and undelete files.

Call That Girl uses Dropbox throughout the company. It’s great for us being that we have stores and employees all throughout the state. Check it out if you’re looking for a file sharing solution. Get started today with this link, http://db.tt/HHcLY6KC. First 2GB free!

And as always, call us or fill out the form below if you need any computer support!

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