Lisa Hendrickson is the owner of Call That Girl. She is an Outlook Expert and Microsoft 365 Consultant.
You can skip to the bottom for the instructions, much of this blog post is about exporting/importing and the different data types.
This post in “in progress” and will be updated as I have new information about exporting and importing contacts to and from New Outlook. People will be needing to export contacts from New Outlook for a variety of reasons, moving to a new CRM, setting up Dynamics 365 (D365), moving to a new email server (Google Workspace to Exchange or vice versa) setting up a newsletter list, import into LinkedIn, etc. I’m writing up all the different export options for Outlook Classic, New Outlook, Mac Contacts, Mac Outlook contacts, Exchange contacts (OWA), iCloud contacts, Gmail Contacts, Yahoo/AOL Contacts, iPhone and Android contacts. I will also do import options next and do a section on categories. Categories are not matching up between all the different types found from my research.
Before doing any serious contact work (migrating to CRM, Dynamics), please read this post and understand how it works. It might save you some time working on it.
New Outlook Contacts does not export the same fields as Outlook Classic does. Microsoft Exchange, IMAP (This Computer Only) and PST contact data typically export to a standardized Outlook template with the same fields. This has not changed since I’ve been working in Outlook.
It’s also hard to write up a “how-to” as so many people have different types of contact data setup in New Outlook. This post is long but worth the read if you are having issues or want to learn. I will update this page as I have more testing results. This is the kick off of my whitepaper. Bookmark this page if you like, it will be posted on this page as well https://callthatgirl.biz/new-outlook-resource-guide/
Few things to note:
THE TEMPLATE:
How each type exports and views:
Later for Importing:
How to export contacts from New Outlook
Open New Outlook
Go to the “People” on the left blade
To go “Your contacts” and then you will see a “Mange contacts” on the right/middle area” (see image below)
Click on “export contacts” and right now you should only see an option for “All contacts” and it will export to a CSV file.
If you need my help, use the form below to get in contact.
You can skip to the bottom for the instructions, much of this blog post is about exporting/importing and the different data types.
This post in “in progress” and will be updated as I have new information about exporting and importing contacts to and from New Outlook. People will be needing to export contacts from New Outlook for a variety of reasons, moving to a new CRM, setting up Dynamics 365 (D365), moving to a new email server (Google Workspace to Exchange or vice versa) setting up a newsletter list, import into LinkedIn, etc. I’m writing up all the different export options for Outlook Classic, New Outlook, Mac Contacts, Mac Outlook contacts, Exchange contacts (OWA), iCloud contacts, Gmail Contacts, Yahoo/AOL Contacts, iPhone and Android contacts. I will also do import options next and do a section on categories. Categories are not matching up between all the different types found from my research.
Before doing any serious contact work (migrating to CRM, Dynamics), please read this post and understand how it works. It might save you some time working on it.
New Outlook Contacts does not export the same fields as Outlook Classic does. Microsoft Exchange, IMAP (This Computer Only) and PST contact data typically export to a standardized Outlook template with the same fields. This has not changed since I’ve been working in Outlook.
It’s also hard to write up a “how-to” as so many people have different types of contact data setup in New Outlook. This post is long but worth the read if you are having issues or want to learn. I will update this page as I have more testing results. This is the kick off of my whitepaper. Bookmark this page if you like, it will be posted on this page as well https://callthatgirl.biz/new-outlook-resource-guide/
Few things to note:
THE TEMPLATE:
How each type exports and views:
Later for Importing:
How to export contacts from New Outlook
Open New Outlook
Go to the “People” on the left blade
To go “Your contacts” and then you will see a “Mange contacts” on the right/middle area” (see image below)
Click on “export contacts” and right now you should only see an option for “All contacts” and it will export to a CSV file.
If you need my help, use the form below to get in contact.
View recording here
Past information on registration is below
Topics include:
Key differences: Outlook Classic vs. New Outlook what’s changing, what’s staying, and what could impact your workflow
How POP, IMAP, Exchange & Google Workspace accounts are affected
Legacy syncing, PSTs, macros & custom forms, what could break and cause work disruption
Security & brand trust: How SPF, DKIM, DMARC & MFA protect your domain and improve deliverability
Real-world examples of brand-damaging misconfigurations
Live demo: How to identify your Outlook version and prepare your team
Tips for a smooth migration without compromising email reputation
Past info for registration:
July 3, 2025
2:30 EST
Register on LinkedIn https://www.linkedin.com/events/outlookclassicvs-newo365-avoidi7341971210768945152/
Or via Eventbrite https://www.eventbrite.com/e/outlook-classic-vs-new-o365-avoiding-brand-trust-issues-in-the-changeover-tickets-1424937419179
Topics:
Protect Your Brand & Email Reputation in the Outlook Shift
With over a decade of experience supporting 1000s of clients through complex Outlook configurations, Lisa Hendrickson brings you a practical, no-fluff overview of the major transition from Outlook Classic to New Outlook tailored for businesses, IT teams, and brand leaders who can’t afford email disruptions.
Lisa will cover all the technical details your company might experience when you decide to switch to the New Outlook.
Consider this a must attend workshop. Your company’s email is the front door to your brand and you should protect it before changes hit.
Topics include:
Key differences: Outlook Classic vs. New Outlook what’s changing, what’s staying, and what could impact your workflow
How POP, IMAP, Exchange & Google Workspace accounts are affected
Legacy syncing, PSTs, macros & custom forms, what could break and cause work disruption
Security & brand trust: How SPF, DKIM, DMARC & MFA protect your domain and improve deliverability
Real-world examples of brand-damaging misconfigurations
Live demo: How to identify your Outlook version and prepare your team
Tips for a smooth migration without compromising email reputation
Some of my clients are emailing me questions about New Outlook and I am thrilled to see the questions. I’m going to post these questions in my website posts and then add to my New Outlook Resource Guide. https://callthatgirl.biz/new-outlook-resource-guide
Question for today!
Does Classic Outlook and New Outlook share any data files?
Answer!
Yes and No
More Info:
Outlook Classic was very customizable and it had the capability of doing some amazing configurations. New Outlook does not have that at this time. New Outlook sets up with a connection directly to your email server, Exchange, IMAP and Google Workspace for sure connect this way. If you had POP/PST setup in Outlook Classic, New Outlook will not work the same way, at least not at this time. I recommend migrating your POP/PST emails and all data (calendar, contacts, notes, tasks, etc) to a Business Microsoft 365 account. Home users may opt to use Outlook.com.
Another easy answer folks! If you need help with switching to New Outlook or anything else, please use the form below to get in touch.
Some of my clients are emailing me questions about New Outlook and I am thrilled to see the questions. I’m going to post these questions in my website posts and then add to my New Outlook Resource Guide. https://callthatgirl.biz/new-outlook-resource-guide
Question for today!
Is iCloud for Windows compatible with New Outlook?
Answer!
New Outlook connects directly with iCloud so there is no need to download iCloud for Windows. One issue that I have seen often is that clients have the same email address for their iCloud as they do for their Microsoft 365 business or personal accounts. Microsoft will setup it’s own account first and that’s when my clients need to change their iCloud email address if they want it setup in New Outlook.
Another easy answer folks! If you need help with switching to New Outlook or anything else, please use the form below to get in touch.
