Tag: Microsoft office 365 expert

How to clear all IMAP Folders in Outlook with Filters Applied

| March 7, 2015

How to clear all Folders in Outlook with Filters Applied

As an Outlook Expert and Microsoft Office 365 consultant, I get asked to fix a lot of odd issues. Like the one this blog is based on. IMAP and Outlook 2013 brings mail into filters and hides them, making them not export correctly. A filter is applied, sure it’s not a big deal to clear some filters, but what if it’s hundreds of folders with filters? UGH, nightmare!

Before you read further, please take note of one important thing. If you use Gmail in Outlook and are on IMAP, it’s possible that your contacts and calendar entries in Outlook are in a “cached” OST file in your computer. Most backup programs do not back up this file by default, you must select the directory it’s being stored.  An OST file cannot be imported into Outlook. OST files need to be converted to PST files in order to be opened in Outlook again. I have found many clients with years of data in these very unsafe OST files. If you want my help moving your entries to a safe PST file, we can schedule an appointment.

I hope this is the post you’ve been searching for folks!  This is the holy grail of the dreaded “Filter Applied” issue when downloading email from IMAP/Gmail into Outlook 2013.  After you setup your new IMAP, you might find that your email folders have “Filter Applied” at the bottom left, when it should be showing the number of emails in that folder. Right? And if you have many many folders in that IMAP mailbox, this is a tedious task to remove the filter one by one. Many resources on the internet show you how to do with the “change the view” but still you can only do it one by one.

Please read my update below under the instructions, very important information about the “New Outlook”coming 

 

 

 

 

 

 

  1. Click on the inbox at the top of the mailbox.
  2. Then down below in the lower left corner of Outlook, double click “Filter applied”
  3. A box will pop up and click on the bottom right area, “Clear all”
  4. Now that inbox filter will be cleared, you should now see all the email and the total of number of emails instead of “Filter Applied” in that one folder.
  5. Next go to the top of Outlook and click on “View”
  6. Now scroll over to “Change view” and at the bottom you will see “Apply current view to other mail folders”
  7. Now an “Apply View” box will pop up, keep the mailbox checked and at the bottom click “Apply view to sub-folders”
  8. You might need to check the box for “Inbox” first, depends…
  9. Now you should see every folder lifted of the danged “Filter Applied” issue

Update: Aug 23, 2024

This post is almost 10 years old and my #1 searched post on my website. I know this query has helped 1000’s of people in the past 10 years and I thank you all for the comments and video comments.

I’d like to remind everyone that after the New Outlook is launched 1-5 years from now, this post will no longer be needed. We will all be in the cloud based New Outlook and filters will never be applied. Most of you have this issue because you are using IMAP and it’s just a thing IMAP does.

If you are using Outlook and the calendar and contacts features, keep in mind you will need to migrate your email to another server to be able to use the New Outlook. A cloud server that will also host the contacts and calendar. If you have (This Computer Only) listed in your main calendar and contacts, then you will definitely need to migrate that data to a cloud server such as Microsoft Exchange or Google Workspace. Not many cloud servers will do email, contacts and calendar and sync with your iPhone and Android.

If you need my help with this project, please email me lisa@callthatgirl.biz and I can explain how the migration process works and offer a soft quote. It’s a one-time fee to migrate and then after that, you just pay the monthly fee Microsoft or Google charges. You can call me as well 612-865-4475. I have done 1000’s of migrations for business and home users since 2009. You can also fill out the form below to get in contact or schedule a 10 minute consult.

I can also help with the following:

  • Email delivery (DNS/SPF/DMARC/DKIM)
  • Outlook contacts clean up
  • New Domain setup with Microsoft 365
  • Training
  • Or look at my banner for the full list

Want even more information?

Thank you for reading, I look forward to helping!

Lisa

 

 




Outlook Email Support

| March 2, 2015
Minnesota Based

Minnesota Based

If you are out seeking an Outlook Email Support Technician, you came to the right website! Lisa is here and ready to help support you and the heartbeat of your business, Microsoft Outlook! Not only is Lisa an Outlook Expert, she is handy with all aspects of email including Outlook, IMAP, PST, POP and all 3rd party apps, iCloud, iTunes, Outlook.com, GoDaddy, Microsoft Exchange and hosted exchange. She also has experience with Microsoft Office 365 and works for small companies doing consulting.

If you are having problem, please schedule some time on her calendar and  get all of those issues fixed quickly. Lisa has 15 years experience with Outlook (all versions) and most importantly, she understands your frustrations and wanting to get Outlook to work how you want it to.

Stop Googling it yourself and hire Lisa!  And yes, she is from Minnesota too!

 

Microsoft Office 365 Expert

| February 1, 2015

Microsoft Office 365 Business ClientsMinnesota Based Microsoft Office 365 Expert Help available via remote support. If you are already using Office 365 and are having issues, I can certainly talk to you to see if I can assist. We start with a 15 min interview at no charge. If you are just getting interested, my free 15 min consult will help you decide if you need some products of Office 365 or all of them. I help you save time and money!

I offer fast and responsive Outlook & Office 365 assistance..,repairs, migrating to Microsoft Exchange, training, new computer setup, fixing contact lists, iCloud & iTunes glitches, broken PST files, Outlook being slow, send/receive issues, whatever your issues are, we can help!

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How can you get the fastest Microsoft Office 365 help? Call That Girl at 612-865-4475 or fill out the form at the bottom of this page. If you need more information, read below.

Please take note, if you are a larger company seeking an expert for contract or for hire, I will not be able to assist. I only help small business and helping them with their Office 365 needs.

Also take note, that most people with Office 365 issues are asking me to help with Microsoft Exchange or “Business Class Email”. I am not a SharePoint or OneDrive Expert. I do have a referral for SharePoint work.

 

Questions

  • Are you searching for someone to quickly fix an Office 365 problem? We can help!
  • Or maybe you have a lot of Outlook issues and need someone to figure them out?
  • Did you buy office 365 and not sure how it works or how to set it up?
  • Are you having difficulties with understanding what products to buy?
  • Are you an IT technician and need side help with Outlook or Office 365?

Did you know?

  • Even if you already have your own IT support company, you can hire us to just do this work
  • We are open nights and weekends
  • No contracts, no monthly fees
  • Same day appointments

What we can help with

General Outlook Repairs

  • Outlook Tune Ups
  • Quick fixes
  • Affordable solutions that help you be more efficient
  • Move PST files
  • Repairing fix OST files
  • iCloud issues

Office 365

  • IT Administration
  • Assist with users accounts, permissions and restrictions
  • Password reset, add new users, delete users
  • Setting up Microsoft Office 365

Synchronize your Outlook calendar and contacts to your iPad, iPhone, Android and contacts with the cloud products such as Microsoft Office 365, Hosted Exchange, Outlook.com, 3rd party apps.

  • 3rd party synchronization products
  • 3rd party apps for Gmail
  • iCloud transitional work & repairs
  • Gyschnit
  • CompanionLink
  • Outlook.com
  • iCloud
  • Synchronize Outlook info with your smartphone via iTunes
  • iCloud and iTunes synching problems
  • Hosted Exchange Assistance/Set up and Configuration

Software upgrades and transitions

  • Upgrades for Outlook 2013
  • Office 2013 installations
  • Moving to the cloud from POP/IMAP

Migrations

  • Pop3/Pop/IMAP to Microsoft Exchange or Hosted Exchange
  • Google Gmail Transitions
  • Yahoo, Earthlink, AOL transitions to Company branded email (.com)

Outside consulting

  • IT departments who need overflow help with Outlook calls

Microsoft Office 365, Outlook, iCloud & iPhone Expert Support Baltimore, Maryland

| June 3, 2014

If you are here looking for Microsoft Office 365 & Outlook Expert help, you came to the right place. Lisa and her team of top notch experts in all versions of Outlook and email can assist with all services, repairs and projects. We now support the Baltimore, Maryland Area.

How can you get the fastest Microsoft Outlook Expert help?
Call That Girl at 612-865-4475

Questions

  • Are you searching for someone to quickly fix an Outlook problem? We can help!
  • Or maybe you have a lot of Outlook issues and need someone to figure them out?
  • Did you buy office 365 and not sure how it works or how to set it up?
  • Are you having difficulties with understanding what products to buy?
  • Are you an IT technician and need side help with Outlook or Office 365?

Did you know?

  • Even if you already have your own IT support company, you can hire us to just do this work
  • We are open nights and weekends
  • No contracts, no monthly fees
  • Same day appointments

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What we can help with

General Outlook Repairs

  • Outlook Tune Ups
  • Quick fixes
  • Affordable solutions that help you be more efficient
  • Move PST files
  • Repairing fix OST files
  • iCloud issues

Office 365

  • IT Administration
  • Assist with users accounts, permissions and restrictions
  • Password reset, add new users, delete users
  • Setting up Microsoft Office 365
  • Configuring Exchange, SharePoint, Lync and OneNote

Synchronize your Outlook calendar and contacts to your iPad, iPhone, Android and contacts with the cloud products such as Microsoft Office 365, Hosted Exchange, Outlook.com, 3rd party apps.

  • 3rd party synchronization products
  • 3rd party apps for Gmail
  • iCloud transitional work & repairs
  • Gyschnit
  • CompanionLink
  • Outlook.com
  • Synchronize Outlook info with your smartphone via iTunes
  • Icloud and iTunes synching problems
  • Hosted Exchange Assistance/Set up and Configuration

Training

Software upgrades and transitions

  • Upgrades for Outlook 2013
  • Office 2013 installations
  • Moving to the cloud from POP/IMAP

Migrations

  • Pop3/Pop/IMAP to Microsoft Exchange or Hosted Exchange
  • Google Gmail Transitions
  • Yahoo, Earthlink, AOL transitions to Company branded email (.com)

Outside consulting

  • IT departments who need overflow help with Outlook calls

 

To book an appointment, please call 612-865-4475 or email info@callthatgirl.biz

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