Lisa Hendrickson is the owner of Call That Girl. She is an Outlook Expert and Microsoft 365 Consultant.
As an Outlook Expert and Microsoft Office 365 consultant, I get asked to fix a lot of odd issues. Like the one this blog is based on. IMAP and Outlook 2013 brings mail into filters and hides them, making them not export correctly. A filter is applied, sure it’s not a big deal to clear some filters, but what if it’s hundreds of folders with filters? UGH, nightmare!
Before you read further, please take note of one important thing. If you use Gmail in Outlook and are on IMAP, it’s possible that your contacts and calendar entries in Outlook are in a “cached” OST file in your computer. Most backup programs do not back up this file by default, you must select the directory it’s being stored. An OST file cannot be imported into Outlook. OST files need to be converted to PST files in order to be opened in Outlook again. I have found many clients with years of data in these very unsafe OST files. If you want my help moving your entries to a safe PST file, we can schedule an appointment.
I hope this is the post you’ve been searching for folks! This is the holy grail of the dreaded “Filter Applied” issue when downloading email from IMAP/Gmail into Outlook 2013. After you setup your new IMAP, you might find that your email folders have “Filter Applied” at the bottom left, when it should be showing the number of emails in that folder. Right? And if you have many many folders in that IMAP mailbox, this is a tedious task to remove the filter one by one. Many resources on the internet show you how to do with the “change the view” but still you can only do it one by one.
Please read my update below under the instructions, very important information about the “New Outlook”coming
Update: Aug 23, 2024
This post is almost 10 years old and my #1 searched post on my website. I know this query has helped 1000’s of people in the past 10 years and I thank you all for the comments and video comments.
I’d like to remind everyone that after the New Outlook is launched 1-5 years from now, this post will no longer be needed. We will all be in the cloud based New Outlook and filters will never be applied. Most of you have this issue because you are using IMAP and it’s just a thing IMAP does.
If you are using Outlook and the calendar and contacts features, keep in mind you will need to migrate your email to another server to be able to use the New Outlook. A cloud server that will also host the contacts and calendar. If you have (This Computer Only) listed in your main calendar and contacts, then you will definitely need to migrate that data to a cloud server such as Microsoft Exchange or Google Workspace. Not many cloud servers will do email, contacts and calendar and sync with your iPhone and Android.
If you need my help with this project, please email me lisa@callthatgirl.biz and I can explain how the migration process works and offer a soft quote. It’s a one-time fee to migrate and then after that, you just pay the monthly fee Microsoft or Google charges. You can call me as well 612-865-4475. I have done 1000’s of migrations for business and home users since 2009. You can also fill out the form below to get in contact or schedule a 10 minute consult.
I can also help with the following:
Want even more information?
Thank you for reading, I look forward to helping!
Lisa
Minnesota Based
Call That Girl supports all Gmail, Google Apps and Outlook issues. I get calls in weekly about people having issues with their Outlook synching with their Google browser (not all folders match up) or synching issues in general. I can help fix those problems for you!If you need help with Gmail Outlook IMAP Problems, feel free to call me at 612-865-4475 or fill out the form below or schedule an appointment. Thanks!
IMAP is an email system that holds a copy of your inbox and all folders on their server and it should download and synchronize between phones and other computers. It’s like a poor man’s exchange server without the calendar and contacts.
If you would like my help with the Outlook work, feel free to call 612-865-4475 or fill out this form. Thanks!
Just got a call about this error yesterday, as an Outlook Expert, I never know what type of Outlook call or fix is going to come my way! My Client was having issues sending an email, they got the error above. For this fix though, the hard drives were fine and not out of space. The PST files were not that large…So I did some troubleshooting and tested a new profile and it worked.
Simple fix, try a new profile. Do not delete the old one! You might need to reference back for data and it’s easier to export out.
If you need help with this, feel free to call me or fill out this form. Thanks!!
612-865-4475
Feel free to leave a comment if this blog helped you! I am enjoying reading and replying to them.
Office 365 Consultant, I may be able to help you. Most firms are looking for a consultant because some of the technical configurations are a bit too advanced for a regular end user. What might those be? Microsoft Exchange migrations is for a bit too much for some. As an email migration expert, many firms call on me to help just for the email migration. SharePoint can also need help from a technician.Before we continue, when clients call me for help, I always do a full on interview to make sure they even need the full Office 365 package. Many only need 1 or 2 of the products and why buy it all when you need just few? To read my blog about this and see what your company needs click here.
If you have already bought Microsoft Office 365 and are not getting help from Microsoft… I can help. Or guide you to another firm who can. We all have our specialties!
To book a free consultation with me, call 612-865-4475 or fill out the form below. Thanks and I look forward to helping!
